The annual renewal of labor insurance is the procedure of finalizing labor insurance premiums. Companies are required to calculate a final premium for the past fiscal year and estimated amount for the current fiscal year and pay the premiums. This year, the renewal procedure must be done during the period from June 1 to July 10. This article explains key points.
[1] Submitting of a declaration form
Every year, companies receive the declaration form from the government around the end of May to the beginning of July. (*)
Companies with a capital exceeding 100 million yen will receive a notice explaining the electronic declaration procedure, instead of a paper form, from fiscal 2026, since electronic declaration is mandatory. Unlike the paper form, which has been sent in a green or blue A4 envelope, the notice will come in a standard size postal envelope.
At present, not many companies are required to conduct labor insurance renewal electronically, but electronic procedure is expected to become mandatory in various applications. Please note that smaller companies may also conduct the renewal procedure electronically, if preferred.
*Declaration of estimated labor insurance premium, increased estimated premium, final premium, and general contribution in line with the Act on Asbestos Health Damage Relief
[2] Changes in labor insurance premiums
Final and estimated insurance premiums must be calculated by using correct premium rates. Below are notes about the rates for this fiscal year;
[3] Payment through bank account transfer
Companies can pay premiums through bank transfer by applying in advance. The application deadline for the payment of FY2026 first period has already passed, but the application for the second period is available until August 14. As shown below, companies can have extra time by choosing bank transfer, since the transaction dates are later than the deadlines of other payment methods.
| Deadline(FY2026) | First period | Second period | Third period | Fourth period |
| Bank transfer date | Sep 7 | Nov 16 | Feb 15 | Mar 31 |
| Deadline for other payment methods | Jul 10 | Nov 2 | Feb 1 | Mar 31 |
As part of the effort to improve the convenience of renewal procedure, an internet-only bank, GMO Aozora Net Bank has been added to the list of financial institutions available for bank account transfer from fiscal 2025.
[Reference]
The Ministry of Health, Labour and Welfare, “Notice regarding annual renewal of labor insurance”
*The information is based on laws and regulations as of the date of the original article.
